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Financial Manager
Management Systems International
Location: Juba, Sudan


Financial Manager, Juba, Sudan

Company Profile: Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. Today, it has over 100 projects under management worldwide and its technical expertise has been expanded to include implementation of a range of analytical and field projects in democracy and governance, economic growth, organizational capacity building, education, and natural resource management. At the beginning of 2008, MSI joined Coffey International, Ltd., a global multi-disciplinary professional services organization with offices in 20 countries around the world. MSI became a part of Coffey International Development (Coffey ID), one of seven divisions which comprise the Coffey Group. Together, we aspire to create extraordinary outcomes for our clients, our staff and the communities in which we work. For more information on MSI, please visit our website at www.msiworldwide.com.

Position Summary:

MSI is looking for a Financial Manager for a USAID/Sudan Support project. This person will be reporting to the Chief of Party. This is a long term field based position.

Responsibilities:

§ Analyze complex financial data, extract and define relevant information; interpret data for the purpose of determining past financial performance and/or to project a financial probability

§ Review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;

§ Processing of bank and cash transactions including the reconciliations;

§ Ensuring internal control procedures are followed for all cash disbursements;

§ Work closely with home office finance staff to ensure proper financial procedures are put in place and followed and that monthly financial transactions including reporting occurs in a timely manner,

§ Ensure proper adherence to USAID rules and regulations (AIDAR & FAR);

§ Supervision of the finance local staff;

§ Oversight of the liquidation of all field staff travel advances;

§ Work closely with the Controller and the remaining core management team to ensure over all proper project administration;

§ Prepare monthly field budget projections using Microsoft Excel

Qualifications:

§ Experience working on large–scale international development programs in a financial management position;

§ Experience with USAID and thorough knowledge of USG rules and regulations;

§ Masters degree in accounting, business, or related field and eight years of work experience; or Bachelor’s Degree and equivalent experience;

§ Strong organizational skills and attention to detail;

§ Experience working, and living in fragile states or post-conflict environments desirable;

§ Strong proficiency with Microsoft Office and specifically Excel.

§ Willingness, and availability to live, and work in Sudan, and deploy immediately.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com

International Finance Manager, Africa Marie Stopes International (MSI)
Location: London or Africa

International Finance Manager, Africa Ref: M09/0032

Marie Stopes International (MSI) is one of the largest international family planning organisations in the world. We are a marketing focused, results oriented social enterprise that develops efficient, effective and sustainable family planning programmes in the UK and 43 countries around the world. Every year MSI provides over five million people with high quality health services.

The International Finance Manager, Africa will be responsible for building and improving the financial capacity of Partner Programmes by providing extensive training, coaching and other capacity building methods.

We are looking for someone who is qualified / part qualified in CIMA, ACCA or AAT with business experience either in a commercial or not-for-profit environment. You will have experience with Project Analysis and Reporting, preferably with restricted fund experience. You will also have experience in multi currency reporting and accounting.

Please note for this role you will be required to travel up to 60-70% of your time.

Based in London or Africa, with extensive travel, we are offering you the opportunity to take your career to the next level, whilst putting your skills to use assisting us to achieve our Mission of ‘Children by Choice, not Chance’. You must be pro choice on abortion.

To apply, please review the job framework at www.mariestopes.org/careers then either apply online via application or CV and covering letter

Closing Date: 4th March 2009

Regional Technical Support Manager African Medical and Research Foundation (AMREF)

Regional Technical Support Manager

Role

The Regional Technical Support Manager is a senior technical expert who ensures the efficient and effective implementation of the TSF’s short term technical assistance portfolio and is responsible for monitoring the performance of technical support delivery at a level of at least 50 technical projects per year. The key function of this position is to manage and strengthen quality assurance protocols and processes of the TSF, ensuring that all assignments are guided by international best practice and that all TSF deliverables, inclusive of consultant reports, are of the highest possible technical standard. The RTSM ensures that TSF consultants apply appropriate methodologies and internationally agreed frameworks during assignment delivery and also reviews outputs for technical proficiency and TORs compliance. As such the incumbent has an in-depth understanding of GFATM grant implementation bottlenecks and challenges at the country level as well as very high level competencies in the latest methodologies and tools used in HIV/AIDS programming across a broad range of technical areas, specifically: development of national HIV/AIDS strategic and operational plans; development of national HIV/AIDS monitoring frameworks; strengthening of national health systems; development of country level GFATM proposals; strengthening of GFATM CCMs, PRs and SRs. S/he will drive the roll-out of a new computerised dashboard system for monitoring STTA performance and is fully accountable for achieving two of TSF’s main performance targets 1) 90% of TSF assignments meeting quality assured standards and 2) a doubling of the TSF’s technical assistance delivery.

In addition to QA functions, the Regional TSM plays a central role in building the TSF’s existing client base and project portfolio. The position shares responsibility with the Regional Business Manager for tracking business opportunities and developing the technical components of complex competitive tenders for a range of HIV/AIDS related technical areas. The position will liaise extensively with National Aids Coordinating Authorities across the region and monitor technical assistance requirements through the design and implementation of a framework for identifying country level needs, updated on a quarterly basis. The postholder supervises two fulltime technical support officers, manages a four-person Technical Support Group and oversights a minimum of 60 short term consultants on an annual basis. A key function of the position is managing the implementation of appropriate data collection and monitoring systems for the technical assistance program as a whole, with an emphasis on ensuring data accuracy and integrity from the assignment level to the reporting stage.

Responsibility 1: Design, Implement and Maintain a Framework for Identification of Country Level STTA Needs

* Conduct an in-depth desk review of existing and new GFATM programs in region
* Identify TA needs throughout the life cycle of these grant programs
* Complete a mapping exercise of major activities that occur both annually and cyclically as part of national responses across the region, such as JAPRs
* Based on research conducted, design a framework for mapping of TA requirements so as to inform strategic direction setting in TA provision by the TSF
* Regularly update framework as new priorities and needs emerge at country level

Responsibility 2: Strengthen and ensure adherence to TSF QA protocols and processes

* Review, strengthen and manage the TSF’s internal QA monitoring system for technical support in line with UNAIDS M&E guidelines
* Support the roll-out and institutionalisation of new IT-based QA tools related to TA Management
* Ensure adherence by technical support officers to the TSF QA system from receipt of TORs to management and close out of assignments
* Ensure consistency in application of TSF procedures for quality assurance
* Undertake QA of consultant deliverables at a level of reviewing up to 50 consultant reports per annum
* Where external review is required, allocate QA of deliverables to members of the TSF Technical Support Group as relevant to TSG skills areas
* Prepare TORs and manage contracts of TSG members and other external short-term QA consultants
* Where alternate external QA is required, identify consultant and prepare contract and TORs
* Undertake final review of products received following external QA to ensure deliverables match client requirements and achieve highest possible standards
* Maintain the TSF’s TA statistics for incoming requests, assignments and assignment closure
* Liaise with Business Manager to ensure all data is accurately maintained and entered into database
* Ensure accurate donor monitoring spreadsheets are kept on all TSF assignments and that information is complete

Responsibility 3: Manage Preparation of Technical Components of Competitive Proposals and Tenders

* On a continuous basis identify potential tendering opportunities for the TSF through newspaper and web based research
* In collaboration with the RBM, assume a lead role in the development of technical components of proposals using appropriately skilled consultants/consultant teams where required
* Where a client requests methodology statements from proposed consultants, quality assure consultant technical submissions prior to submitting to clients

Responsibility 4: Manage TSF Technical Assistance Identification and Delivery Processes

* Serve as focal point for all technical support requests
* Receive and undertake technical review of TORs received by prospective clients; strengthen TORs in consultation with clients
* Verify and assure Scopes of Work and allocate assignments to Technical Support Officers
* Ensure appropriate match between TORs received and consultants selected; hold bi-weekly meetings to categorise incoming requests (low to high risk) and determine consultant selection with TSOs prior to submission to clients
* Ensure TSOs prepare skills summaries of consultant shortlists sent to clients
* Review work plans and budgets negotiated by TSOs prior to submission to clients
* Manage contracting processes with both consultants and clients; assure service agreements containing negotiated performance outputs are clear; review and certify final copies of consultant contracts prepared by TSOs prior to consultant signature
* Ensure TSOs work smoothly with AA to ensure assignment logistical requirements are in place
* Support TSOs in managing and monitoring implementation of assignments, providing any backstopping as required
* Ensure assignment budgets are monitored and managed effectively on an ongoing basis with regular and timely reports made to the PM
* Initiate appropriate corrective action where consultants are non-performing or in instances of clients non-acceptance of deliverables
* Work with Business Manager to ensure feed-back is secured from clients about the consultancy process and deliverables
* Initiate client and consultant invoicing as per contracts upon acceptance of deliverables by clients, ensuring invoices include consultant fees and any other project expenditure
* Certify progress and results prior to payment by the TSF to consultants
* Collaborate with Senior Capacity Development Manager and support and monitor capacity building assignments implemented under the TSF’s STTA line

Responsibility 5: Manage the UNAIDS Technical Assistance Fund

* Oversight all TAF related systems ensuring procedures are observed at all stages of TAF related technical assistance delivery
* Support TSOs to respond to incoming queries on the UNAIDS TAF
* Verify requests and allocate assignments to Technical Support Officers
* Ensure draft application forms received from the country partners are registered in the TSF database and are sent to the relevant RST & UCO focal points;
* Hold bi-weekly meetings to categorise incoming requests (low to high risk) and determine consultant selection with TSOs prior to submission to clients
* Receive revised applications from TSOs and conduct final review step; approve forwarding of final applications to the respective UNAIDS Country Coordinator (UCC) along with a checklist and comments
* Notify TSOs on approval of assignments
* Ensure TSOs issue Letter of Agreement (LoA) to TAF clients, and forward signed copy to RST
* Once assignments are initiated ensure adherence to standard TA protocols
* Ensure TSOs work smoothly with AA to ensure assignment logistical requirements are in place
* Support TSOs in managing and monitoring implementation of assignments, providing any backstopping as required
* Ensure assignment budgets are monitored and managed effectively on an ongoing basis with regular and timely reports made to the PM
* Review all TAF deliverables prior to submission of final drafts to clients
* Initiate appropriate corrective action where consultants are non-performing or in instances of clients non-acceptance of deliverables
* Collaborate with Business manager to ensure feed-back is secured from clients about the consultancy process and deliverables

Responsibility 6: Manage & Mentor TA Staff

* Review HR needs for STTA delivery and make recommendations as needed for enhanced team skills
* Prepare TORs and manage contracting of external short-term consultants as needed
* Develop and/or revise TA team members’ JDs as required
* Participate in interview panels for new TA staff as required
* Supervise and mentor TA staff inclusive of two TSOs and the CSO; allocating tasks; supporting development of individual work plans; monitoring performance against plans; provision of coaching and skills building in agreed priority areas
* Complete Annual Performance Appraisals on all TA staff
* Review and support strengthening of all outputs of the TA team members
* Conduct weekly meetings, at a minimum, with TA team members; Ensure meetings are minuted and placed on file

Responsibility 7: Monitoring, Reporting, Planning & Other Tasks

* Provide oversight for internal monitoring of STTA to ensure achievement of TA and QA indicators as set out in the TSF performance monitoring framework
* Maintain an electronic filing system for incoming TAF applications and other TA requests
* Prepare six monthly reports on TA assistance delivery via the OGAC & UNAIDS TAFs as well as fee-based work, inclusive of challenges and lessons learned
* Ensure ongoing generation of accurate statistics in relation to TA delivery using spreadsheets; maintain data charts (TSF internal chart and UNAIDS chart) and update on weekly basis capturing any changes as they occur in relation to level of consultant effort and other variables
* Ensure the TSF adheres to protocol requirements related to TA delivery
* Develop collaboration with reputable firms, NGOs, donors, and governmental agencies;
* Promote TSF’s expertise and capabilities in program areas associated with AMREF capacities
* Assist in marketing TSF services
* Network and create linkages with stakeholders
* Represent the TSF at national and regional meetings and fora as requested
* Participate in UNAIDS Governance meetings, as required, and senior team meetings of the TSF
* Together with line manager, take responsibility for own professional development
* Contribute to content development for the TSF website
* Contribute to positioning of TSF within AMREF’s new long range strategic plan
* Any other tasks commensurate with the position of technical support manager

Skills & Experience

* A PhD or Masters degree in a relevant health or related discipline
* Minimum 12 years successful track record in HIV/AIDS program delivery
* Extensive international consulting experience as a senior HIV/AIDS technical adviser/specialist at the national or regional level
* Previous experience in consultancy management highly preferred
* Extensive experience in Global Fund proposal development and grant implementation
* Strong track record in development of successful and complex competitive bid documents
* Technical expertise in at least 3 of the following areas: development of national HIV/AIDS strategic and operational plans; development of national HIV/AIDS monitoring frameworks; strengthening of national health systems; development of country level GFATM proposals; strengthening of GFATM CCMs, PRs and SRs
* Previous UNAIDS-related work experience highly desirable
* Past experience with an international NGO working on HIV and GFATM related work preferred
* In-depth knowledge of HIV and AIDS issues across Eastern Africa
* Thorough understanding of GFATM grant implementation bottlenecks and challenges experienced at the country level across Eastern Africa
* Demonstrated proficiency in use of dashboards for performance monitoring
* Proven knowledge and application of QA principles; Excellent analytical capacity

If you feel that you meet the above criteria, please quote the reference number and send your detailed CV and application letter by email to the Director of Human Resources at jobs@amref.org. We will continue the search until these positions are filled, but we encourage interested candidates to submit their applications by February 25, 2009.

AMREF is an equal opportunity employer and has a non-smoking environment policy