The International Institute for Democracy and Electoral Assistance — International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.
International IDEA’s notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in New York, Latin America, Africa and Asia.
Regional Operations and Reporting Coordinator
The main functions of the post:
To coordinate and oversee the operations, development administration and reporting of International IDEA's offices, programmes and projects in Latin America.
Duties and Responsibilities:
Under the immediate supervision of the Regional Director, the incumbent performs the following duties:
Assists as required International IDEA's offices, representatives and consultants with the preparation, design and implementation of programmes and projects in Latin America, so as to promote the successful delivery throughout the region.
Oversees the regional, sub-regional and local teams in the design and implementation of workplans and budgets according to institutional procedures and regulations, so as to promote programme and budget planning and control.
Oversees compliance in Latin America with International IDEA's regulations and policies, so as to promote the consistent and best practice throughout the Institute.
Liaises regularly with International IDEA's Finance and Administration Division and with the Human Resources Unit on general matters relating to accounting, administration, human resources, procurement and contracting, in order to ensure consistency of application and understanding of all relevant processes throughout the region and to ensure that guidance is sought where necessary and advice is provided.
Provides on the basis of experience, ideas and input into possible funding sources and funding approaches for agreed programme components within the regional programme. Participates as required in fund raising activities and/or initiatives and/or negotiations where authorised in line with fund-raising policies, so as to optimise and protect International IDEA's financial and other resource interests.
Liaises when required with local, national and international governmental and non-governmental partners in relation to the development, planning and implementation of programmes and projects in the region, so as to benefit from their knowledge and support and therefore obtain effective results.
Liaises as required, with other programmes within International IDEA for coordination of planning and managerial activities so as to ensure programmatic consistency throughout the institute.
Draws on previous experience and current knowledge to participate in and contribute to the elaboration of the regional and sub regional annual strategic processes and supports the development of methodologies and team activities related to the institutional development of International IDEA.
Provides advice to the Regional Director for Latin America on all matters pertaining to the general management of programmes and projects throughout the region so as to support a high level of attainment of best practice and professionalism.
Actively integrates the gender perspective in the programming activities under his/her responsibility.
Performs any other task assigned by the EU Project Manager.
Qualifications and Required Skills:
University degree in business administration , public administration, political science or a related subject.
Minimum 10 years experience in areas related to project management.
Experience in designing, budgeting, negotiating, monitoring and evaluating international cooperation projects.
Substantive understanding of the challenges facing democracy and democracy building, especially in Latin America.
Experience and ability to coordinate multi dimensional projects.
Excellent organisational and efficiency skills.
Proven ability to conceptualize, innovate and plan.
Excellent analytical, drafting, editing and problem solving skills.
Ability to be highly persuasive.
Strog coaching skills.
Flexibility, ability to work independently and to deliver against tight deadlines.
Excellent communication skills in written and spoken English and Spanish.
Ability to appreciate diversity and work as part of a team in such an environment.
Ability to take professional positions and explain policies at all levels of the organisation.
Excellent interpersonal skills.
While no staff are supervised directly, the post holder has a considerable level of authority in relation to conformity with procedures derived from institutional knowledge.
Independence of Work
Authority to make decisions as delegated by the Regional Director for Latin America and in conjunction with relevant policies.
Impact of Work
The post holder will play a key role in ensuring the continued smooth implementation of IDEAs expanding range of projects and initiatives in Latin America. Also have a direct impact both on the immediate fulfilment of IDEAs strategic goals and on the longer term developmentof IDEAs presence within the region.
Expected to have a certain level of autonomy based on his/her significant experience. Personal and institutional experience, sensitivity, flexibility and demonstrated ability to plan, deliver results and to manage change are important requirements.
High quality, timely planning aand budgetary inputs to central processes will be the most significant impact of the post as well as protection of IDEAs financial, contractual and reputational interests through world class procurement practices.
Difficulty of Work
Proven ability to conceptualize, innovate, plan and execute ideas and to transfer knowledge and skills reflects a degree of complexity.
Good sense of initiative, ability to set priorities and work under pressure with accuracy and dedication.
Excellent knowledge of Microsoft Office package (including Excel) and Internet.
English: Fluent written and oral
Spanish: Fluent written and oral
Criteria for Professional Performance: The incumbent of this post is expected to act according to a set of principles when carrying out her/his responsibilities both at Headquarters and in the field and, as appropriate to their role, display the following:
Get Results, Be Accountable and Proactive
Lead by Example
Be a Model of Integrity
Be a Team Worker/Builder
Strive for Success and Excellence
Plan and Organize
Terms of contract: 3 year contract
International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.
Go to www.idea.int to Apply
Should internet not be an option, applications can be submitted to International IDEA by fax: +46-(0)8 20 24 22 or by post: International IDEA, SE-103 34, Stockholm, Sweden
Regional Operations and Reporting Coordinator
Location: Costa Rica
Last Date: May 11, 2008