Programme Officer (Asia)
Location: Stockholm, Sweden
Last Date: April 27, 2008
The International Institute for Democracy and Electoral Assistance — International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.
International IDEA’s notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in New York, Latin America, Africa and Asia.
Programme Officer (Asia)
The main functions of the post:
To support the successful implementation of the EU Project (Asia) and subsequent agreements with the Government of Sweden.
To develop, administer and coordinate the production of written materials in relation to the project, pre and post conferences.
To organise conferences and seminars.
Duties and Responsibilities:
Under the immediate supervision of the Director the incumbent performs the following duties:
Provides support and relevant advice to ensure the successful implementation of the project.
Manages the production of written materials, including the administering, and editing of contracts.
Coordinates participation in the planned consultations.
Organises seminars and conferences.
Undertakes international missions from time to time as and when required by the project.
Estimates revenues and expenses.
Performs high level analysis and customised reporting.
Manages funds and oversees budget expenditures.
Prepares for and responds to the projects audit.
Coordinates and oversees the administration of contracts and travel arrangements.
Actively integrates the gender perspective in the programming activities under his/her responsibility.
Performs any other task assigned by the EU Project Manager.
Qualifications and Required Skills:
University degree in political science, law, or a related subject.
Minimum 5 (five)years experience in an international environment.
Substantive understanding of the challenges facing democracy and democracy building, especially in a development cooperation context.
Knowledge of EU inter-institutional relations and working modalities.
Experience in developing knowledge resources.
Experience in organising events.
Experience and ability to coordinate multi dimensional projects.
Excellent organisational skills.
Ability to build and maintain an extensive network of professional contacts relating to the EU project.
Excellent analytical, drafting and problem solving skills.
Proven ability to conceptualize, innovate and plan.
Good sense of initiative, ability to set priorities and work under pressure with accuracy and dedication.
Ability to appreciate diversity and work as part of a team in such an environment.
Excellent interpersonal skills.
Excellent communication and presentation skills, written and spoken.
Close collaboration with the projects donor and other project partners.
Vital to maintain external relations and work effectivley with the projects partners.
Independence of Work
Expected to carry out his/her duties with a high level of autonomy and minimum supervision, in line with International IDEA'S financial and administrative regulations.
Knowledge of Microsoft Office package (including Excel) and Internet.
Knowledge of information management systems.
English: Fluent written and oral
Swedish: Medium to advanced level would be an asset
Criteria for Professional Performance: The incumbent of this post is expected to act according to a set of principles when carrying out her/his responsibilities both at Headquarters and in the field and, as appropriate to their role, display the following:
Get Results, Be Accountable and Proactive
Be a Model of Integrity
Be a Team Worker
Strive for Success and Excellence
Plan and Organize
Terms of contract: 2 year fixed term appointment
International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.
Click Here to Apply
Should internet not be an option, applications can be submitted to International IDEA by fax: +46-20 24 22 or by post: International IDEA, SE-103 34, Stockholm, Sweden