Programme Management Specialist
Location: Zanzibar, Tanzania
Last Date: June 27, 2008
PROGRAMME MANAGEMENT SPECIALIST,
UN SUB OFFICE, ZANZIBAR
Terms of Reference
The Government of Zanzibar launched its MDG based Strategy for Growth and the Reduction of Poverty, known as MKUZA in Swahili, in March 2007. Three complementary documents were also launched including the Growth Strategy that provides guidance for the implementation of the Broad based Growth as well as the MKUZA Monitoring Master Plan and Communication Strategy. The Monitoring Master Plan includes a revised Monitoring Framework that is more inclusive and links reporting to key budget and decision making processes and promotes evidence-based dialogue. The Communication Strategy provides clear guidance on managing the flow of information to a range of stakeholders and includes a feedback mechanism. As such, 2008 - 2010 is crucial period for strengthening key structures and systems to ensure that MKUZA is effectively implemented and monitored.
The UN System in Zanzibar supports development efforts through the UNDAF, which is anchored to the three clusters of the MKUZA, and has mainstreamed six cross-cutting themes: gender, youth, children, HIV/AIDS, employment, and the environment. The UNDAF Results Matrix provides details of the UNDAF outcomes that will contribute to MKUZA cluster goals.
In addition, the UN in Tanzania has embarked on a major reform in order to enhance coherence and effectiveness of development assistance in the context of the wider UN reform and in keeping with the principles of the JAST in support of national ownership and government leadership. Building on the comparative advantages of the UN, the UNDAF, Country Programming instruments, the UN has selected the following priority areas for Joint Program initiatives:
- HIV and AIDS
- Human Security and disaster preparedness
- Capacity development for national planning, coordination and monitoring
- Wealth creation and economic empowerment Support to Zanzibar
- Maternal Mortality reduction
The One UN transition Program (2007 – 2008) will focus on delivering key results in selected strategic areas over a period of two years as a means of testing innovative mechanisms for collective planning, implementation, management for results, monitoring and evaluation. The achievement of results from the implementation of this Programme will be complemented by agency-specific initiatives that together contribute to the achievement of UNDAF outcomes.
The UNDP CO response is guided by Capacity Development Approach and configured around key programme pillars in which national priorities for advancing the MDGs are embedded. Three main pillars support the country programme (CPD/CPAP) and contribute to the achievement of the UNDAF outcomes and ultimately to the goals of MKUZA.
The first pillar is enhancing pro-poor policy development and wealth creation. The emphasis is to support national efforts at accelerated poverty reduction by building national capacity for pro-poor policy formulation and policy implementation, as well as enhance wealth creation, which in itself is key to poverty reduction. The second pillar focuses on supporting democratic governance and development management. Within this, key focus will be promoting greater accountability through effective reduction in corruption, enhancing public access to information, and deepening democracy by addressing institutional inefficiencies and enhancing operational capacities of governance systems and processes. The third and final pillar is to support Government and non-state actors in scaling up mainstreaming of the crosscutting issues of environment and energy, gender and HIV and AIDS.
Similarly, UNDP CO is working closely in collaboration with other UN agencies to develop and implement the UN joint programmes as one of the pilot countries for ONE UN REFORM. The UNDP CO is the Admin Agency for the ONE programme. It is also the Managing Agency for three joint programmes including UN Joint Capacity Building Programme for Zanzibar.
In Zanzibar, the Ministry of Finance and Economic Affairs is responsible for coordinating the implementation of MKUZA, the preparation of strategic plans and budgets and reporting. Through the MKUZA Coordination Office, the Ministry supports the implementation of the Monitoring Master plan and the activities of its Working Groups including Research and Analysis, Surveys and Census, Communications and PER. The Ministry also serves as the focal point for Budget and MTEF development and the review of Sector polices and strategies in line with MKUZA.
Recent reviews of the Monitoring system and the achievements of MKUZA reveal weaknesses in the human capacity and systems for monitoring and communication. The revised Monitoring Master Plan and Communication Strategy have sought to address these issues, however there is still a need for comprehensive support to human capacity development in support of their implementation.
The Programme Management Specialist will be responsible for the following broad areas of support:
1. Ensures provision of top quality policy advisory services and facilitation of knowledge building and the provision of technical assistance to key national processes of planning, budgeting, monitoring and reporting.
2. Provides strategic support to the implementation of the UN joint programme in Zanzibar and other areas of UNDP support including good governance, environment and energy, Aid management/coordination, etc.
3. Leads and provides administrative/management and operational services for the Sub-Office, including coordination with other UN agencies.
4. Maintains strategic partnerships and supports the resource mobilization in cooperation with other UN agencies.
The key results have an impact on the overall success of the Zanzibar programme and reaching UNDAF/ CPD and MKUZA goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Specific tasks and responsibilities
1. Ensures provision of top quality policy advisory services and facilitation of knowledge building and management through key national processes of planning, budgeting, monitoring and reporting.
- Undertake a thorough analysis of the political, social and economic situation in the country and preparation/revision of UN/UNDP support documents.
- Identification of sources of information related to policy-driven issues, synthesis of best practices and lessons learned directly linked to programme goals.
- Promotes evidence based policy dialogue around issues related to MKUZA monitoring by facilitating meetings between stakeholders (sectors, sub-national, CSOs, development partners) to inform revisions in sector polices.
- Facilitates the production of quality reports from the Monitoring system to demonstrate development results.
- Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
2. Provides strategic support to the implementation of the UN joint programme in Zanzibar and other areas of UNDP support including good governance, environment and energy, etc.
- Effective application of RBM tools, establishment and monitoring achievement of results.
- Coordination of UN joint programme implementation with the participating and implementation agencies.
- Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
- Provide strategic oversight and guidance as well as facilitate implementation of programmes relating to good governance, energy and environment, community development etc.
- Follow up on audit recommendations. All exceptions are timely reported.
- Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Leads and provides administrative/management and operational services for the Sub-Office, including coordination of other UN agencies.
- Manages the Zanzibar programme including continued monitoring of implementation.
- Leads and manages the staff in UNDP Sub-Office Zanzibar.
- Adheres to CO business processes and internal Standard Operating Procedures in Results Management control of the workflows in the Programme Unit/Zanzibar.
- Tracks use of financial resources in accordance with UNDP rules and regulations.
- Ensures proper management and use of assets at the Sub-Office.
- Coordination of UN activities including the One UN Reform Pilot Initiative particularly the One UN Common Premises
4. Maintains strategic partnerships and support the resource mobilization in cooperation with other UN agencies.
- Creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
- Resource mobilization for UN and UNDP strategic support to Zanzibar.
- Regular progress reports on the implementation of UN joint programme and other areas of UNDP support.
- Further integration of MDGs in the national policy frameworks is facilitated.
- Poverty and Human Development Report, MDG progress reports, etc.
- A capacity needs assessment report(s) and capacity development strategies.
- MKUZA programme report, etc.
The support of the Programme Manager will be required from 1st July 2008 until December 2010. However, the contractual arrangement will be on annual basis with possibility of renewal depending on performance criteria and funds availability.
Under the guidance of the DRR/DCD - Programme, the Programme Manager acts as a manager of and advisor to Senior Management on all aspects of CO programme in Zanzibar. The Programme Manager will be based in Zanzibar UNDP Sub-Office.
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources.
- Ability to implement new systems and affect staff behavioral/ attitudinal change.
- High intellectual capacity to understand and interpret national development issues
- Promotes knowledge management in UN/UNDP through leadership and personal example.
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Ability to lead, build and work in a team
- Capacity to work under pressure
- Ability to analyze and understand complex political issues and environment and provide options or advice to senior management
- Demonstrated negotiating, cultural sensitivity and diplomatic skills
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
A minimum of a Master’s Degree in Economics, Public Policy, Political Science, Public Administration, Business Administration, Development Studies, International Development and related field. At least seven years of relevant experience at the national or international level in providing policy and programme/project advisory services, hands-on experience in policy and programme design, monitoring and evaluation of development interventions and results. Proven ability to establish inter-relationships among international organization and national governments. Experience in the usage of computers and office software packages - good ICT skills.
Language Requirements: Fluency in English and Kiswahili (added advantage)
Duty Station: Zanzibar, Tanzania
Level: A.4 (International ALD).
Closing date of submission of applications: 27 June 2008
Please send your CV to: firstname.lastname@example.org